How to make multiple accounts on mac

Understanding User Accounts in macOS | The Mac Security Blog

In this article, I'm going to explain how to create user accounts, when and how to use each of these different types of accounts, and how to delete them when you don't need them any longer. When you set up a new Mac, you have to create a user account, and that first user account has to be an administrator account.

The administrator is the person who can change any settings on the computer. If there were no administrator, then no one could, for example, set up other new user accounts as well as make other important changes to the way the computer works.

User Account Types: Who Controls Your Mac?

In addition to creating new user accounts, the administrator can modify existing user accounts. He or she can allow any user to also be an administrator — you can have as many administrator accounts as you want — and can also reset the password of any user account. And the administrator can enable and set up parental controls on any account. The administrator can also change settings such as which startup disk the computer uses, which files can be shared, backup and security settings, and more.


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This preference pane shows a list of existing user accounts, which you create new accounts, it also lets you set a number of login options. Start by looking at your own user account; it's at the top of the list under Current User. Click it and you'll see a number of options. On the Password tab, you can change your password if you wish it's a good idea to do this every few months , and at the bottom of the pane, you can check Enable parental controls if you want to limit access to the current user.

Of course, you probably don't want to do this to your user account, but you may be examining a Mac when someone else, such as one of your children, is the current user. The Login Items tab shows a list of apps that launch when you log into or start up this Mac.

Tutorial - How to set-up multiple users on a Mac

Remove any apps by selecting them in the list and clicking the - icon. As I said above, administrators can change any settings on the Mac. Only administrators can access locked preference panes; to do so, click the padlock at the bottom of the window then enter your administrator's password.

Standard users are limited only in their ability to change certain settings and access system files. Otherwise, each standard user has full access to the files in their home folder — the one with the house icon and their username — and can change any settings in System Preferences that apply to their personal use of the Mac. Enter the user's full name, then an account name — it's best that this is an abbreviated name — then enter a password and enter it again in the Verify field. If you wish to have a password hint, something to remind the user of their password in case they forget it, you can enter that as well.

macOS Sierra: Set up users, guests, and groups on your Mac

Click Create User, and the Mac will create a new account, and a new home folder, for that user. They will be able to log in and access their files. This type of account is designed for children. If you select Managed with Parental Controls from the New Account menu in the new account sheet, you will see a menu allowing you to select an age. You can choose the following: Each of these ages correspond to built-in parental controls in apps like iTunes.

Once you have selected an age, proceed as above for a standard user account.

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After the account is created, select it in the list of users and check Enable parental controls. Next, click Open Parental Controls, and enter your password. You have a number of options for limiting what your children can access.


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A Standard user cannot make tweaks that will affect anything more than his experience of the macOS desktop. Removing apps that he has not installed or disabling an antivirus program, for example. Those tweaks need admin privileges. But how can you possibly remember Try kilobytes. For many of us that represents time, effort, and expertise we may not have. This makes it imperative that each user develop some space-saving habits, such as:. It's time to fight back and free up some serious space. Read More and then do it. At this point, a fresh dialog box drops down. The first thing you need to do here is pick the type of account you want to create from the New Account drop-down menu.

We have discussed account types above, so you know what your options are. Ignore the Group menu option for now. The next part is easy — fill in the required fields in the dialog box and click on the big blue Create User button. The new user account should show up in the side panel. Select the account from the left-hand panel and check the box for Enable parental controls in the right-hand panel.

Now you have a Managed user account. Select the checkbox for Allow user to administer this computer and you have an Administrator account instead. From this location you can select whether you want the login window to display user name and password fields or user thumbnails. This allows you to switch between user accounts from the menu bar.

You might still find residual files related to the deleted user account in shared folders and Time Machine backups. Get them all if you can. While creating a new user, you might have noticed the Group option in the New Account drop-down menu. Wondering what groups are for? Well, a macOS group gives you a way to pass on special privileges to a bunch of users at once.

Understanding User Accounts in macOS

With a group setup in place, granting members of the group access to specific files or even sharing your screen with all of them at once is a lot easier. Select the group and then in the right-hand panel, select the checkbox for each user you want to add to the group. You aren't alone. We show you some of the best ways to slash your household expenses.

Read More or to help someone in need. At least you can control which part of your Mac and your data you share. Do you share your Mac with a family member, roommate, or a friend? What does your sharing setup look like? Has it caused any problems for you? Explore more about: