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Or you can use the ScanSnap app on your smartphone, tablet, or Kindle. This is another receipt scanner design that is made for maximum portability. It is small in size and extremely lightweight. Especially considering the low price, you get really high quality scans out of this. This scanner is great for just scanning all of your receipts, but there is a lot of value in the receipt organizing software available as well.

This is a subscription service with a monthly or annual fee, although you can try it free for a few months at first. The subscription fees are surprisingly affordable.

You get access to a number of helpful features that can simplify your financial organization processes, like the ability to create expense reports, upload directly to QuickBooks and tax accounting software, and the ability to share receipt data with others. This scanner is compatible with both PC and Mac computers, though some users report that it does not work well with the latest versions of iOS.

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Something that makes this scanner stand out is the magic wand. It might sound kind of gimmicky, but it can be kind of fun to use. You really have a few options for how to use this scanner. You can keep it docked and use the auto-feed feature, just like you do with most other scanners of this type. This scanner has a rechargeable lithium-ion battery, and it will last around scans on a single charge. Another feature that makes this scanner attractive is the ability to save your scans to a microSD card.

It comes with an 8GB microSD card and an adapter. You can fit up to 5, files on this card. To view your files and transfer them to your computer, you can connect the scanner with a USB cable or you can just use the microSD card to access your files on another device. If scanning receipts is your main objective , a much more affordable and simple option like the Epson Workforce DS makes sense. This is another really small and lightweight scanner, making it easily portable. I like that this comes with a storage pouch, something that makes it even easier to carry with you in a bag.

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You can also scan and upload directly to the cloud. All the text you scan will be searchable and editable, as your PDFs use OCR to turn your receipt scan into usable data. This lets you easily add it to an Excel file or upload it to programs like QuickBooks and tax preparation software. Like all scanners of this type, calibration is required for successful scanning and this can sometimes be a bit finicky.

It does come with special sheets to use for calibration and cleaning. Dust can cause problems with the scan working well and creating accurate OCR renderings, but the cleaning sheet should prevent any problems. This can interfere with accurate OCR. This scanner from Brother is a good scanner but the real value with this one is the suite of software that comes bundled with it. There are programs for managing documents, business cards, and receipts.

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The receipt management software is particularly good and can help you organize your receipts in a way that will work for you. You can export all of your receipt data to these services seamlessly. This is another relatively small and portable scanner but it is a bit bigger than some other options. It does not have a battery but needs to be powered via USB cable. It works with Windows, Mac, and Linux operating systems. You have a number of options for where to send your scans. You can send them to be saved on your local machine or you can send them by email or FTP to another location.

You can also send scans directly to be printed. There are a number of receipt scanning apps available for both iOS devices and Android phones that let you use your phone as a kind of scanner. With iOS 11 , this scanner-like functionality is even built right into the Notes app. None of them work quite as well as a standalone scanner but they may get the job done well enough for your needs. It is definitely a more time-intensive process and it can be a hassle, especially when you want to scan several receipts at once for digital copies.

Another downside with using your smartphone as a scanner is the lack of OCR functionality in most apps. With a receipt scanner, you will have access to almost effortless organization. When you scan your receipts and other documents, you are saving time, saving space, reducing clutter, increasing security, establishing a more long-term storage solution, and you are keeping the information you may need in the future safe, secure, and organized. When you scan your receipts, you will always have a nice and clear image of the receipt. If you were to just hold onto the paper copy, it would begin to wear, and the ink can fade, which will prove useless to you in the future.

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When you scan your receipts, just make sure that the image is clear and catches all the details you need. How many times have you found yourself digging through shoebox after shoebox of receipt? Scanning your receipts and saving them digitally allows you to clear the clutter, find what you need faster, and allows you to search for what you need a lot faster later on. The following are a few things to look for as you hunt for the best receipt scanner and organizer for your needs:.

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Not every scanner you come across will have a feeder. This is only an important feature if you have to scan a lot of documents at once. Feeders are also often limited by size but can typically support all kinds of documents. This is one of the more important factors to consider when making this kind of purchase. The scanner needs to be able to take a clear copy of the document; otherwise, what is the point? Good resolution means that the scanner will pick up the smallest detail as well as color. The maximum resolution most scanners support is dpi, which should be more than enough if you are just scanning receipts.

No one wants to spend valuable time sitting around waiting for a slow scanner to go through the receipts, so the speed is definitely important. You want a scanner that is capable of the workload you are going to throw at it. If you are scanning your receipts and documents, then it is probably because you want to organize them and possibly share them.

So, you might want to have options other than just a PDF format. Some scanners will let you export all your data to an Excel spreadsheet or some other document management software and receipt scanner software. Finally, connectivity is important.

Why Use Receipt Scanners?

Most scanners are connected with a USB. You want the scanner to have Wi-Fi connectivity to make things a bit easier as you upload, organize, and share the documents you are scanning. Below is some more useful information that can help you choose the best receipt scanner and organizer so you can become more productive and ready to take on your future.


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There are a lot of different methods for organizing receipts. In the pre-digital days, it was common for people to just use envelopes or even shoe-boxes to store receipts. Today, there is software and apps to help you organize all of your digital clutter. One of the best options plays on this old way or storage. The software Shoeboxed is one of the best ways to keep all of your receipts organized. A lot of these scanners also come with software that can help you organize your receipts.

The Fujitsu ScanSnap software is really good. The Neat software is also excellent. The receipt management that comes bundled with the Brother DSD is another good option. There are several apps for both iOS and Android, but none of them are better than a standalone scanner. Many of these scanners allow you to directly import your receipt data to QuickBooks.